PUIC Organs

 

The Organs of the Union are as follows:

 

1. The Conference,

2. Presidential Troika


3. The General Committee (Previously The Council),

4. The Executive Committee,

5. The Specialized Standing Committees

6. The General Secretariat

7. Finance

 

 


 

THE CONFERENCE

COMPOSITION, FUNCTIONS AND RESOLUTIONS

 

 

The Conference shall be composed of the speakers of Member Parliaments of the Union or their representatives, in addition to a maximum of four parliamentarians from each member of the Union;

The Speaker of the Parliament of the host country shall preside over the meetings of the Conference. The Conference shall elect the Bureau, two Vice Chairmen from amongst the heads of delegations from other geographic regions as well as a Rapporteur from amongst delegates. The Bureau shall be assisted by the PUIC Secretary General.

The Conference shall consider subject matters that fall in the scope of its objectives, as provided for in Article 1.  It shall adopt appropriate resolutions, decisions and recommendations thereon;

Any Member of the Union may request the convening of an Extra-Ordinary Conference. The Chairman shall convene the Extra-ordinary Conference if the request is supported by majority of Union members.  The Extra-Ordinary Conference can only consider the item(s) for which it is convened.

The Conference shall convene once every year, the venue and date of which shall be specified by the General Committee and upon the proposal of the Executive Committee. The General Committee may change the venue and date of the Conference or postpone it. In case there can be no decision on hosting the Conference, it shall be convened at the Headquarters.

Any PUIC Member delegation may submit to the Executive Committee or to the General Committee, proposals to include another item(s) in the draft agenda of the Conference, not later than two months before the Conference convenes.

The Conference shall adopt its agenda at the beginning of the first session;

The Conference may on proposal of heads of delegations, include other items on the agenda;

The Conference shall convene only with the presence of more than half of its members. All resolutions, decisions and recommendations shall be adapted to the extent possible, by consensus; otherwise, they shall be adopted by a two-third majority of its members present and voting.

 

 

 



 
PRESIDENTIAL TROIKA

A presidential Troika shall be constituted as follows:   

The Presidential Troika shall be composed of the current, previous and next Presidents of the PUIC Conference.  The Troika may offer proposals to the Conference, General Committee or the Executive Committee on realizing the interests and objectives of the Union.

The Presidential Troika may, through consensus of its members, engage in contacts with international organizations with a view to defining the stances of the Union, or strengthening its contacts or international position.  The Troika may, in coordination with the Secretary General of the Union, delegate any member of the Conference or General Committee or the Executive Committee or the Secretary General for this purpose.
 

The Presidential Troika may, in cases of urgent necessity, and based on consensus of its members, and following necessary consultations, as far as circumstances may permit, issue an urgent statement on behalf of the PUIC on any emergency issue, and in conformity with the principles and objectives of the Union as well as its resolutions and established positions.

The PUIC Secretary General shall coordinate the work of the Presidential Troika.

The General Secretariat shall prepare the reports on the work of the Presidential Troika and report its decisions to PUIC members within two weeks from their date of issuance.

The Conference or the Presidential Troika, in case of urgent matters, may constitute a delegation (mission) or delegations (missions) for a special task.  The Conference shall define the delegation's nature, duration, number of members, formation, task, and obligation to submit a report / reports.

In adopting the above resolution, the Conference or Presidential Troika shall take into consideration the principles enshrined in the Statute, as well as the previous resolutions of the Conference, and in a framework of mutual understanding and transparency, while maintaining absolute impartiality. The Conference shall appoint the member mandated as the head of the delegation. 

Head/s of delegation (mission) and the PUIC General Secretariat shall prepare a draft report on the activity of the delegation (mission) and its conclusions.  The report shall be submitted to the General Committee and then to the Conference.

The delegation/s (mission/s) shall be constituted in coordination with the PUIC Secretary General.

 

 

 


The General Committee (Previously The Council)

The Conference shall constitute a General Committee which shall meet for two days immediately prior to the Conference in order to discuss matters referred to it and to prepare its report for submission to the first meeting of the Conference for their adoption without discussion, unless decided otherwise.

    The General Committee shall be composed of two members from each member delegation of the Union designated by their delegation to the Conference.  The term of office of the members shall last until the next Conference.  All members of the General Committee shall be sitting members of their Parliaments.

General Committee Member incapacitated by death, resignation or loss of parliamentary mandate shall be replaced by another member of the same parliament for the remaining period of the mandate.

The General Committee shall meet once every year, and its meeting shall immediately precede the meeting of the Conference with the presence of more than half the Union Members in the country hosting the Conference.

The Chairman of the General Committee or any Member of the Union may request the convening of an Extra-Ordinary meeting of the General Committee. The Chairman shall convene the extra-ordinary meeting, if the request is supported by majority of the Member Parliament of the Union.  The Extra-Ordinary meeting can only consider the item(s) for which it is convened.

The Chairman of the General Committee shall be selected by a decision of the Conference from among the Speakers of Parliaments present, while observing the rule of geographic rotation based on the recommendation of the regional group concerned.  The same procedures shall be applied in appointing the two Vice chairmen.

The General Committee shall be entrusted with the following tasks:

Consideration of the annual report of the Secretary-General;

Drawing up and amending the internal financial and administrative rules and regulations of the Union and its Organs;

Specifying the venue and date of holding the Conference as well as sending the invitations in this respect to the Member Parliaments.

Receiving and examining proposals from member delegations, taking decisions thereon and submitting to the Conference;

Studying and approving the draft annual budget of the Union, as well as auditing and approving previous financial year's accounts;

Designating external auditors to audit the Union's accounts and settle its payments;

Taking decisions on the requests of Parliaments and similar bodies of the OIC member countries for accession or re accession to the Union, or suspending membership of member of the Union;

Expressing opinion regarding applications for accession to the Union in Observer status submitted by the Executive Committee to be presented to the Conference.

Executing other duties entrusted to it by the Conference.

Appointing the Financial Control Committee from among the members of the Council who represent the PUIC in the Council.

Any other actions or procedures the General Committee deems necessary for achieving the objectives of the Union within the limits of its terms of reference.

The General Committee shall adopt its agenda at the beginning of its First Session;

The General Committee may include in its agenda another item or other items proposed by the heads of delegations;

General Committee's decisions, resolutions and recommendations shall be adopted by consensus to the extent possible, otherwise by a two thirds majority of the members present and voting. 

 

 


THE EXECUTIVE COMMITTEE
 
CONSTITUTION, FUNCTIONS AND RESOLUTIONs

The Executive Committee shall be composed of one member of delegation from the recent host of the Conference, the current host and the future host, in addition to twelve members elected by the Conference from amongst its members based on equitable geographic distribution for a one year term of office;

The Executive Committee shall be chaired by the Speaker of the Parliament of the Country hosting the Committee and shall be assisted by two Vice-Chairmen.

Any member of the Executive Committee incapacitated by death, resignation or loss of mandate in his country's parliament shall be replaced by another member in the same parliament for the remaining period;

The Executive Committee shall convene at least twice annually with the presence of at least ten of its fifteen members. Decisions, resolutions and recommendations shall be adopted by consensus to the extent possible, otherwise by a two thirds majority of its members present and voting.

The Executive Committee shall be in charge of the following:

Examining requests for accession or re-accession to the Union, or suspending membership of members of the Union and informing the General Committee of its recommendations;

Examining applications for observer status and informing the General Committee about its recommendations.

Drawing up the draft agenda of the General Committee and the Conference;

Expressing opinion on the requests of inclusion of supplementary items on the agenda of the General Committee or the Conference;

Monitoring the work and activities of the General Secretariat regarding implementation of the resolutions, decisions and recommendations adopted by the General Committee or the Conference;

Other tasks referred to it by the General Committee or the Conference.
 
 
 

 
STANDING SPECIALIZED COMMITTEES
 
 
Four Standing Specialized Committees shall be constituted as follows:-

1.    Committee on Political and Foreign Relations;
2.    Committee on Economic Affairs and Environment;
3.    Committee on Human Rights, Women and Family Affairs;
4.    Committee on Cultural and Legal Affairs and Dialogue of Civilizations and Religions.

Each Specialized Committee shall be composed of 12 members of parliament to be designated by the Conference for a period of one year to the tune of four members to be nominated by each geographic group, taking into account the rule of geographical rotation.

In its first meeting, convened by the PUIC Secretary General, members of the Committee shall elect its Rapporteur and Chairman for one year.

The Conference may, upon a proposal by the Executive Committee, constitute an Ad Hoc Committee to be entrusted with a specific subject matter. Previous rules must be observed when constituting such a committee. The Conference shall designate its Rapporteur.

The Committees shall meet at least once a year.  One of the meetings shall immediately precede the meetings of the General Committee and the Conference.  The second shall be half-annually to be convened by the PUIC Secretary General.

The Standing Specialized Committees may add any items to be agreed to their agendas.

The Standing Specialized Committees on Political and Foreign Relations as well as the Standing Specialized Committee on Economic Affairs and Environment may constitute special committees to review the issue in question in the light of developments.
 

THE GENERAL SECRETARIAT
 
 
 
On 24 April, 2001 Honorable Sheikh Mahdi Karroubi, Speaker of the Islamic Consultative Assembly of the Islamic Republic of Iran in his capacity as President of the Conference of the PUIC, in the presence of a large number of Member Speakers, Parliamentarians and Heads of Diplomatic Missions accredited in Tehran, officially inaugurated the Headquarters of the Union.

The Conference shall elect the Secretary General upon the nomination of the delegations of members of the Union according to the geographic rotation rule. The candidates should be of high qualifications and experience in parliamentary affairs and well known for administrative efficiency.  The Secretary-General shall be elected by consensus, to the extent possible and otherwise by a two thirds majority of members present and voting;

The term of office of the Secretary General shall be for four years renewable once, and that he shall be from a country other than the headquarters country.

The General Committee shall determine the salary and allowances of the Secretary General;

The effective OIC Agreement on Member States' Immunities and Privileges shall be applicable to the PUIC.

The Conference, taking into consideration equitable regional distribution, shall appoint at the proposal of the Secretary General, Assistant Secretaries General, Directors and other Senior Officials.

Upon the nomination by the Secretary General, the number of Assistant Secretaries General appointed by the Conference shall be three, while observing equitable geographical distribution, one of whom shall be from the Headquarters State, provided that the Secretary-General and one of his assistants shall not be from the same state.

The General Secretariat shall be entrusted with the following tasks:

Facilitating continued contacts among the members of the Union, between Parliaments and the Union, and the Union with other regional and international organizations and bodies;

Financial and administrative affairs of the Union;

Preparing subject matters that will be studied by the Conference and the General Committee, necessary documents and reports, minutes and correspondence;

Maintaining archives of the Union;

Informing members of the Union and other relevant bodies of the resolutions, decisions and recommendations adopted by the Conference and the Council;

Take appropriate measures to ensure implementation of decisions of the Union.

 
 
FINANCE
 
Member Parliaments shall contribute to the budget of the Union in accordance with the OIC-applied scale of assessment, provided that the contribution of each member of the Union shall not exceed half the contribution of respective Member states to the budget of the OIC.

Any amendment to increase the scale of assessments of the Member Parliaments in PUIC annual budget shall require the approval of the Conference based on a proposal by the Secretary General and approval of the General Committee.