The Conference shall be composed of the speakers of Member Parliaments of the Union or their representatives, in addition to a maximum of four parliamentarians from each member of the Union;

The Speaker of the Parliament of the host country shall preside over the meetings of the Conference. The Conference shall elect the Bureau, two Vice Chairmen from amongst the heads of delegations from other geographic regions as well as a Rapporteur from amongst delegates. The Bureau shall be assisted by the PUIC Secretary General.

The Conference shall consider subject matters that fall in the scope of its objectives, as provided for in Article 1.  It shall adopt appropriate resolutions, decisions and recommendations thereon;

Any Member of the Union may request the convening of an Extra-Ordinary Conference. The Chairman shall convene the Extra-ordinary Conference if the request is supported by majority of Union members.  The Extra-Ordinary Conference can only consider the item(s) for which it is convened.

The Conference shall convene once every year, the venue and date of which shall be specified by the General Committee and upon the proposal of the Executive Committee. The General Committee may change the venue and date of the Conference or postpone it. In case there can be no decision on hosting the Conference, it shall be convened at the Headquarters.

Any PUIC Member delegation may submit to the Executive Committee or to the General Committee, proposals to include another item(s) in the draft agenda of the Conference, not later than two months before the Conference convenes.

The Conference shall adopt its agenda at the beginning of the first session;

The Conference may on proposal of heads of delegations, include other items on the agenda;

The Conference shall convene only with the presence of more than half of its members. All resolutions, decisions and recommendations shall be adapted to the extent possible, by consensus; otherwise, they shall be adopted by a two-third majority of its members present and voting.

 

 

A presidential Troika shall be constituted as follows:   

The Presidential Troika shall be composed of the current, previous and next Presidents of the PUIC Conference.  The Troika may offer proposals to the Conference, General Committee or the Executive Committee on realizing the interests and objectives of the Union.

The Presidential Troika may, through consensus of its members, engage in contacts with international organizations with a view to defining the stances of the Union, or strengthening its contacts or international position.  The Troika may, in coordination with the Secretary General of the Union, delegate any member of the Conference or General Committee or the Executive Committee or the Secretary General for this purpose.
 

The Presidential Troika may, in cases of urgent necessity, and based on consensus of its members, and following necessary consultations, as far as circumstances may permit, issue an urgent statement on behalf of the PUIC on any emergency issue, and in conformity with the principles and objectives of the Union as well as its resolutions and established positions.

The PUIC Secretary General shall coordinate the work of the Presidential Troika.

The General Secretariat shall prepare the reports on the work of the Presidential Troika and report its decisions to PUIC members within two weeks from their date of issuance.

The Conference or the Presidential Troika, in case of urgent matters, may constitute a delegation (mission) or delegations (missions) for a special task.  The Conference shall define the delegation's nature, duration, number of members, formation, task, and obligation to submit a report / reports.

In adopting the above resolution, the Conference or Presidential Troika shall take into consideration the principles enshrined in the Statute, as well as the previous resolutions of the Conference, and in a framework of mutual understanding and transparency, while maintaining absolute impartiality. The Conference shall appoint the member mandated as the head of the delegation. 

Head/s of delegation (mission) and the PUIC General Secretariat shall prepare a draft report on the activity of the delegation (mission) and its conclusions.  The report shall be submitted to the General Committee and then to the Conference.

The delegation/s (mission/s) shall be constituted in coordination with the PUIC Secretary General.

The Conference shall constitute a General Committee which shall meet for two days immediately prior to the Conference in order to discuss matters referred to it and to prepare its report for submission to the first meeting of the Conference for their adoption without discussion, unless decided otherwise.

    The General Committee shall be composed of two members from each member delegation of the Union designated by their delegation to the Conference.  The term of office of the members shall last until the next Conference.  All members of the General Committee shall be sitting members of their Parliaments.

General Committee Member incapacitated by death, resignation or loss of parliamentary mandate shall be replaced by another member of the same parliament for the remaining period of the mandate.

The General Committee shall meet once every year, and its meeting shall immediately precede the meeting of the Conference with the presence of more than half the Union Members in the country hosting the Conference.

The Chairman of the General Committee or any Member of the Union may request the convening of an Extra-Ordinary meeting of the General Committee. The Chairman shall convene the extra-ordinary meeting, if the request is supported by majority of the Member Parliament of the Union.  The Extra-Ordinary meeting can only consider the item(s) for which it is convened.

The Chairman of the General Committee shall be selected by a decision of the Conference from among the Speakers of Parliaments present, while observing the rule of geographic rotation based on the recommendation of the regional group concerned.  The same procedures shall be applied in appointing the two Vice chairmen.

The General Committee shall be entrusted with the following tasks:

Consideration of the annual report of the Secretary-General;

Drawing up and amending the internal financial and administrative rules and regulations of the Union and its Organs;

Specifying the venue and date of holding the Conference as well as sending the invitations in this respect to the Member Parliaments.

Receiving and examining proposals from member delegations, taking decisions thereon and submitting to the Conference;

Studying and approving the draft annual budget of the Union, as well as auditing and approving previous financial year's accounts;

Designating external auditors to audit the Union's accounts and settle its payments;

Taking decisions on the requests of Parliaments and similar bodies of the OIC member countries for accession or re accession to the Union, or suspending membership of member of the Union;

Expressing opinion regarding applications for accession to the Union in Observer status submitted by the Executive Committee to be presented to the Conference.

Executing other duties entrusted to it by the Conference.

Appointing the Financial Control Committee from among the members of the Council who represent the PUIC in the Council.

Any other actions or procedures the General Committee deems necessary for achieving the objectives of the Union within the limits of its terms of reference.

The General Committee shall adopt its agenda at the beginning of its First Session;

The General Committee may include in its agenda another item or other items proposed by the heads of delegations;

General Committee's decisions, resolutions and recommendations shall be adopted by consensus to the extent possible, otherwise by a two thirds majority of the members present and voting. 

 

---